Lock in events without the email chaos.
Venues, caterers, DJs, photographers, planners. Confirm details, collect signatures, and take deposits without back-and-forth emails.
Why event businesses lose bookings
A client inquires about your venue or services. You send a quote. Then you email a contract as a PDF attachment and wait. Days pass. The client is comparing options, and your unsigned contract sits in their inbox while a competitor closes the deal.
The event industry runs on speed. The vendor who gets a signed contract and deposit first wins the booking. But printing, scanning, and emailing contracts back and forth adds days of friction to every deal.
DocOtto lets you send a contract link the moment you quote. Your client reviews the terms, signs on their phone, and pays the deposit, all in one step. The signed contract is stored automatically, and you get notified the instant it's complete. No more chasing signatures or wondering if a booking is confirmed.
Perfect for
Venues
Rental agreements, event contracts, damage deposit forms, and capacity waivers for weddings, corporate events, and private parties.
Caterers
Menu selections, service agreements, dietary accommodation forms, and final headcount confirmations with deposit collection.
DJs & Bands
Performance contracts, song request forms, equipment rider agreements, and retainer collection for date holds.
Photographers
Booking forms, photo release agreements, shot list questionnaires, and licensing contracts with payment collection.
How it works
From inquiry to signed contract in four steps.
Upload your PDF
Upload any existing contract, booking form, or release as a PDF.
Add fields
Drag and drop signature, date, text, checkbox, dropdown, and payment fields.
Send a link
Share via email or text. Clients sign on any device and lock in the date.
Track everything
See who signed, who hasn't, and send reminders, all from your dashboard.
Why event pros love DocOtto
Book faster
Send contracts the moment you quote. Close deals before they go cold.
Collect deposits instantly
Signature + payment in one step. No separate invoicing.
Auto-send confirmations
Clients get instant confirmation with all the details they need.
Stay organized
All signed contracts in one place. Search, filter, export.
Built-In Tools for Events & Venues
Document Automation
Booking forms, photo releases, and event questionnaires signed online.
Learn moreContract Workflow
Event contracts with sequential signing, deposit collection, and reminders.
Learn moreInvoice AI Extraction
Process vendor invoices from caterers, rentals, and suppliers automatically.
Learn moreFrequently asked questions
Can I collect a deposit when the contract is signed?
Yes. Add a Stripe payment field to your booking form and collect deposits or retainers at the moment of signing. The payment and signed contract are linked together automatically.
Do my clients need to create an account?
No. Clients receive a secure link via email or text. They open it on any device, review the contract, sign, and pay. No account creation or app download required.
Can I use my existing contracts and booking forms?
Yes. Upload any existing PDF contract, booking form, or release as-is. Then drag and drop signature, date, text, and payment fields on top of it. Your branding and layout stay exactly the same.
How do I track which contracts have been signed?
Your DocOtto dashboard shows the status of every contract. See who has signed, who hasn't, and when. You can filter by status, search by client name, and send automatic reminders to anyone who hasn't signed yet.
Ready to book more events?
Join event professionals who've streamlined their booking process.
Start Free Trial